Organise your Own Memory Walk FAQ's
Definitely! Memory Walk season is from August to October so if you want to organise a walk for then, register your walk by completing our form today or by calling our Memory Walk hotline on 0300 330 5452.
Firstly, we ask you to register with us to let us know you’re organising a Memory Walk. This means that we can communicate with you and provide you with everything you need to plan your walk and fundraise for a world without dementia.
In order to register, you’ll need to think of where and when you want to walk. Memory Walk season is August to October, so we ask that you organise your Memory Walk within these months.
Once you’re registered, we’ll send you a Memory Walk Fundraising Pack, which will include an organiser’s checklist. We’ll also provide you with a digital Organiser’s Guide, that can help and advise you on everything from planning, Health and Safety, and fundraising.
We’ll also put you in touch with your local Community Fundraiser, who will be able to advise you about fundraising ideas and local promotion, and the Memory Walk team are always here if you have any questions at all.
That’s no problem at all. You can organise a sponsored walk between November and July and be supported by the Challenge Events team. Find out more here.
Your Memory Walk can be whatever you want it to be. Some people like to do a sponsored walk on their own, others like to include close friends and family and some open up their walks to the public. When you register with us, we ask you how many people you expect to take part in your walk; this is so that we can support you with everything you need.
If your event involves the public, you may need to have appropriate Public Liability Insurance in place, irrespective of the number of participants you are expecting.
As per the Terms and Conditions that you accept when registering your walk, we ask you to make sure that you have the appropriate cover in place for the event you are planning, as you are not covered under Alzheimer’s Society Public Liability Insurance.
It’s worth checking with your venue first, as they may already have insurance that could cover your event, or a way of extending their own insurance to include your event.
It is also worth checking with your local council regarding Health and Safety and insurance, as they may have more detailed information about the local area where your walk is taking place and be able to offer guidance as to what insurance or licences you require.
Fantastic news, please get in touch with the team via email@example.com to let us know so we can make sure you have everything you need.
Unfortunately we are unable to provide free t-shirts for every walker. We will make sure you have plenty of ‘I’m Walking For…’ labels for your participants, and we’ll also provide you with badges to hand to participants as they cross the finish line. If your walkers would like to have Memory Walk t-shirts, they can order them later in the year once they become available.
Please let the Memory Walk team know if your walk date has changed or you are expecting a higher or lower number of participants than initially expected when you completed the registration form. We want to be able to send you enough materials for the day. You can reach us on 0300 330 5452 or by emailing MemoryWalk@alzheimers.org.uk.
We will provide you with ‘I took part in Memory Walk’ badges to hand out to each of your walkers on the day. Unfortunately, we cannot provide medals due to the associated costs with delivering these to all our organisers.
It’s up to you how you choose to register your participants. If your event is open to the public, you will need to consider how you will register participants and make sure you keep all the data secure for data protection purposes.
Offline registration: keep a secure, password protected spreadsheet of all your attendees, updating when necessary and having it available on the day (remember not to leave any participant details lying around).
Online registration: Eventbrite is a great event platform that you can use (for free, as your event is free) to register participants. Just set up an event and invite as many friends, family, colleagues and neighbours to register. You’ll be able to keep track of how many participants you have. It’s important to remember that participants register on Eventbrite their data is being stored as per Eventbrite’s data storage policy and not the Alzheimer’s Society, and Alzheimer’s Society will not have access to any data collected in this way.
Unfortunately we are unable to advertise your walk on our website. As per the terms and conditions you agree to when registering your walk, we are not responsible for the safe delivery of your event and can therefore not manage the registrations and communications prior to your event day.
We can provide you with press release templates and advice on how to advertise your walk, and if you are happy for us to pass on your contact details, we can do so to anyone who contacts us about a walk near them.
We also have local Alzheimer’s Society Facebook pages specific to each region, and if your walk is open to the public we may be able to promote your walk via these channels. Please email the Memory Walk team if you would like to advertise your walk in your local area on Facebook. Please note, in order to do this we recommend that you have a system of registering your participants online, for example using Eventbrite.
We're sorry to hear your walk has been cancelled. Please email the Memory Walk team at firstname.lastname@example.org or call 0300 330 5452 and we can cancel your registration. This will ensure you do not receive any further communications from us regarding your walk.
Please check the terms and conditions for organising your own Memory Walk.
Interested? Register to organise your own walk today!
Got a question that we haven’t answered here? We’d be happy to help, please contact us.